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YOUTH PROTECTION POLICY COMPLIANCE CHECKLIST
Please ensure all items listed below are completed five (5) days prior to starting your youth program.

Questions marked with a * are required

☐ Youth Program/Camp Notification Form

Complete a separate form for EACH youth program/camp occurrence and submit at least three (3) months prior to the event/program start date.

☐ Youth Event Coordinator Mandatory Training for UTEP coordinator/point of contact

Youth Program/Event Leader Training – Click HERE to access and complete seven (7) days after notification form is filed. Notification of completion will be forwarded to the Office of Youth Program Development & Support.
The following two trainings must be completed five (5) days prior to event start date:
- Clery Act Training – Assigned by the Office of Institutional Compliance to University staff and completed online
- Youth Protection Training – Assigned by the Office of Institutional Compliance to University staff and completed online

☐ Registration Fee Requirement (if applicable)

If assessing a fee for youth program, is the fee being collected through a UTEP-approved system?

☐ Designated Individuals List

☐ Youth Protection Training for all designated individuals must be completed five (5) days before event start date

For University staff/student workers: Online course will be assigned by the Office of Institutional Compliance to complete online.
For volunteers/students/third-party agents: Training and exam will be facilitated by the identified University event coordinator/point of contact using state-approved training materials supplied by the Office of Institutional Compliance.
All programs that last four (4) or more days and have twenty (20) or more Youth participants. file the Department of State Health Services Campus Program for Minors Form within five days of event/program start.

☐ Background Check and Information Form for all designated individuals

Submit the form with the link above for each designated individual using the applicable cost center information for the program/event.
Youth Program CBC Instructions Sample for Designated Individuals.
Track the status of the Criminal Background Check (CBC) and verify the CBC cleared five (5) days prior to the start of the program. Contact hronboarding@utep.edu for any questions on the background checks.

☐ Liability Insurance

All Youth programs must carry accident and liability insurance with coverage at least equivalent to the Camp Insurance Program offered by the U.T. System Office of Risk Management. Any purchase of insurance must also comply with the requirements of Regents' Rule 80601. If an accident and liability insurance, other than the UT Systemwide Camp Insurance Program, is utilized, proof of the alternate coverage must be provided seven (7) days prior to the event occurrence.
Contact the UT Systemwide Camp Insurance Program for any questions.
Complete the Enrollment Form for Special Risk Accident & Liability Insurance to obtain insurance for your program seven (7) days prior to the event occurrence. Use the reference guide ORM Camp Portal.
The UT Systemwide Camp Insurance Program coverage period begins November 1 of each year.

☐ Supervision Plan

Each Youth Program must have the following minimum adult supervision ratio requirements consistent with the American Camp Association staff ratio standards.
UTS 192 Youth Protection Policy, Sec. 4.3

☐ Communication Plan - Reference the UTEP Youth Program Development and Support Guidebook and Forms and Tools for form templates, requirements and recommendations.

☐ Required Participation Forms

☐ Parking Permit(s)

☐ Room and Facility Reservations with the applicable facilities management team.

Youth Program Name

Start Date of Youth Program

End Date of Youth Program

BY COMPLETING THIS CHECKLIST MODULE, YOU ACKNOWLEDGE THAT YOU WILL ABIDE BY THE UTS 192 YOUTH PROTECTION POLICY.

FULL NAME